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Smart, Fast & Seamless
Employee Services

Welcome to your official Employee Self-Service workspace. Apply for leave, check real-time approval status, download monthly payslips, and generate annual P9 tax certificates with ease.

Explore Services
Leave Management
Leave Management

Apply online, nominate relievers & view live leave balances.

Leave Management

Apply online, nominate relievers & view live leave balances.

Monthly Payslips
Monthly Payslips

Download encrypted salary statements and deductions anytime.

P9 Tax Certificates
P9 Tax Certificates

Instant generation of annual KRA tax summaries for filing.

Approval Workflows
Approval Workflows

Transparent tracking from supervisor to HOD sign-off.

KEY CAPABILITIES

Everything You Need in One Unified Portal

Designed to empower employees, supervisors, and HR teams with automated digital self-service.

End-to-End Leave Workflow
End-to-End Leave Workflow

Submit annual, sick, or study leave requests, attach supporting documents, assign colleagues as relievers, and track approval status in real time.

Instant Payslip Access
Instant Payslip Access

Securely review monthly earnings, basic pay, allowances, and statutory deductions including PAYE, NSSF, and NHIF/SHIF with PDF export.

Annual P9 Tax Certificates
Annual P9 Tax Certificates

Retrieve official KRA P9 tax reports with full monthly payroll breakdowns, ready for your individual tax returns submission.

Multi-Level Approvals
Multi-Level Approvals

HODs and Supervisors can review, approve, or reject team applications on desktop or mobile with automated notification alerts.

Live Business Central Sync
Live Business Central Sync

Seamless real-time integration with Microsoft Dynamics 365 Business Central keeps leave ledgers and employee data accurate.

Secure Authentication
Secure Authentication

Encrypted password protection, session timeouts, and role-based permissions ensure confidential HR and payroll data remains private.

CORE MODULES

Explore Self-Service Functions

A complete suite of employee tools built for speed and simplicity.

1
Leave Balance & Planner

View your accrued days, scheduled leaves, and available net balance updated directly from the HR Leave Ledger.

2
Salary Statements on Demand

No more waiting for payroll printouts. Generate and save monthly payslips instantly in standard PDF format.

3
Tax Season Preparedness

Export verified KRA P9 certificates with a single click at the close of every financial year.

4
Manager & HOD Oversight

Review pending requests from department staff, verify reliever coverage, and submit decisions on the go.

QUICK ACCESS

Sign In with Your Staff Account

Access your personal dashboard now to submit leave applications, verify balances, or download your documents.

Sign In to ESS
FAQ

Frequently Asked Questions

Find quick answers to common questions about the ESS portal.

Click the Sign In button on this page. Enter your staff username (e.g., your assigned staff number or username) and your password. On first-time login, you will be prompted to set a secure password.

Your leave balance is fetched directly from Microsoft Dynamics 365 Business Central. It is computed as: Available Balance = Accrued Days − Taken Days − Scheduled/Pending Days.

Monthly payslips are accessible immediately once payroll is processed and finalized by the Finance & HR department. P9 Tax Certificates are available at the end of every tax year for individual KRA filing.

Applications are automatically routed to your assigned Supervisor and Head of Department (HOD) in accordance with the organization's approval hierarchy in Business Central.
SUPPORT

Need Help or Support?

Have questions regarding your account, payroll, or leave records? Contact the HR / IT support team.

Email Support
Email Support

Get in touch with the ESS help desk.

support@sababisha.com